Presenter Information

Presenters at the 2026 SNO Annual Meeting & Education Day are asked to note the information below and important deadlines.

Speaker Resource Room

Pennsylvania Convention Center, 126 B (100 Level)

  • Wednesday, November 11: 7:30am-4:45pm ET
  • Thursday, November 12: 7:30am-4:45pm ET
  • Friday, November 13: 7:30am-6:15pm ET
  • Saturday, November 14: 7:30am-6:15pm ET
  • Sunday, November 15: 8:00-11:00am ET

PRESENTER GUIDELINES

The following guidelines apply to all presenters unless otherwise noted.

SLIDE PREPERATION

  • No disclosure slide: SNO will create one for you. To update your disclosure form, contact MeLesa Buchanan at melesa@soc-neuro-onc.org by your assigned deadline.
  • Format: PowerPoint (.ppt or .pptx) only. Keynote presentations must be converted to PowerPoint before submission.
  • Slide ratio: 16:9 widescreen.
  • Template: No specific meeting template is required.
  • Readability: Use clear, high-contrast text, readable fonts, and uncluttered slides. Aim for 1–2 slides per minute of presentation time.
  • Presenter view: Will not be available.
  • File name: Maximum 50 characters. Use the format Day-Month-Day-LastName (e.g., Thu-Nov-12-Doe).
  • Videos: Embed videos in your presentation and bring a separate backup file on a USB drive. Internet access will not be available at the podium.
  • Animations: Do not use preset slide timers or automatic slide advancement.
  • Logos and branding: Do not include logos or company names from ineligible companies, including those appearing on equipment, laboratory materials, or acknowledgment slides.

Online Slide Submission

  • Locate the slide submission email sent to you by SNO and click Login to create your password.
  • Submit your presentation by the deadline specified in your email.
  • Can't find your email? Contact Ginger at ginger@soc-neuro-onc.org immediately.

On-Site Slide Changes

  • You are encouraged to submit your presentation online before November 9, 2026. If submitting or making changes after November 9, please visit the Speaker Resource Room at least 4 hours before your session. Do not email slide changes to SNO staff. All slides must meet the original submission requirements.

Stage Logistics

  • Arrive 10-15 minutes early to prepare for your session.
  • Check in at the stage, introduce yourself briefly to the moderators, and take a seat in the front row.
  • The moderator will invite you to the stage when it is your turn to present.


POSTER PRESENTERS

  • Poster Preparation
  • Please ensure your poster is easy to read, using high-contrast text against your chosen background. Select a clear font and an appropriate size to ensure readability for all viewers.
  • Posters are hung according to the abstract code. Please have your code available when you arrive to hang your poster.
  • Size of your Poster: No larger than 45 in x 45 in (115 cm x 115 cm). Please note you are sharing a board with another presenter. Posters larger than the maximum size may be removed from the meeting.
  • Adhering your Poster: Pushpins (supplied onsite). Please do not use Velcro to hang your poster.
  • Setup Time for Poster Presenters
  • Thursday, November 12 between 12:00-4:30pm or Friday, November 13 from 8:15am – 6:00pm.
  • Poster Removal - All posters must be removed by Saturday, November 14, by 6:15pm. Posters not removed at required times, will be discarded.
  • Poster presenters should plan to be available for the entire poster session.
  • Poster packaging cannot be left on the floor.
  • Third-Party Assistance: If a third party is designing your poster, you are responsible for providing them with the poster specifications and any relevant printing guidelines or options.
  • You may include QR codes on your poster.
  • SNO staff are not available to hang or print your poster for you.
  • Poster Printing
  • Presenters are responsible for printing their own posters. If you plan to print your poster in Philadelphia, please contact the printer in advance to confirm they can meet your needs. Note that some local printers may require orders to be placed prior to the meeting.
  • https://locations.theupsstore.com/pa/philadelphia/1201-arch-st?utm_source=Yext&utm_medium=organic&utm_campaign=Listings
  • https://local.fedex.com/en-us/pa/philadelphia/office-0669?cmp=LOC-1001545-3-1-971-1110000-US-US-EN-GPLHOTELSERVICE

ELECTRONIC POSTER PREPARATION

  • Please submit your electronic poster by Monday, October 26, 2026, at 5:00pm ET deadline. Posters submitted after the deadline may not be available for viewing at the start of the meeting.
  • File Format: We will only accept the poster as a PDF file with 1 page.
  • Maximum File Size: 10 MB.
  • File Naming: Please use this file naming convention: Last Name_Abstract Code (i.e., Smith_CTNI-80)

Rapid Oral Presenters

Rapid oral presenters are responsible for delivering a 3-minute rapid oral presentation during your assigned rapid oral session. You must also attend the poster session to hang a traditional printed poster for discussion and Q&A. Your electronic poster will be displayed on screen during your 3-minute oral presentation (separate slides for the oral presentation will not be accepted). Please submit your electronic poster by Monday, October 26. Rapid Oral presenters who do not submit an electronic poster will be withdrawn from the rapid oral session.